Part-Time Business Administrator – Part Time – Sheldon Square

  • Part Time
  • London
  • £125 - £128/day USD / Year
  • Salary: £125 - £128/day


Business Administrator – Global Technology Company
Part-Time role working Mondays, Tuesdays and Thursdays
Temporary contract until 30th June 2025
Paying up to £16 per hour PAYE (£128 per day)
Role based on-site in Paddington, London

Working for one of the most recognised names in Technology we have a fantastic part-time opportunity for an experienced Administrator to join their team in London.

This role is a long-term temporary contract through to June 2025. Working Mondays, Tuesday and Thursday on-site at their offices in Paddington, London

Working in a newly formed AI division is seeking a highly motivated and proactive site Business Administrator to provide on-site support for their Engineering organization located in Paddington.

This role will support the execution of site events, Leadership Team visits, employee programs, as well as creating a vibrant and inclusive culture. There will be a heavy focus on workplace/facilities/events support for the teams located in London. It is also expected from the role to help hiring managers onboard/offboard employees, submit PO’s and goods receipt, review site budget and expenses as well as other ad-hoc projects (e.g. off-sites, speaker events).

The ideal candidate for this role will need to:

Have minimum 3 years+ experience working in an administrative support capacity in a fast-paced environment.
Ability to react with appropriate urgency to situations and requests.
Personable and approachable.
Experience working with a large geographically distributed team including remote employees.
Be able to navigate smoothly and change directions quickly within a fast-paced environment.
Stellar interpersonal skills, drive, initiative, and proficiency will be key to success.
They must also demonstrate good judgment, ability to maintain confidentiality, set priorities and be confident in handling multiple tasks simultaneously.
Working with multiple teams it will be imperative to communicate clearly and
Being detail oriented and having consistent and timely follow-through will be
Essential to succeed in the role.
Be proactive in nature and become a vital, trusted member of our tight-knit team, and example of cultural alignment and the highest professional standards.

Responsibilities include but are not limited to:

Coordinate both virtual and in person events. Taking ownership in areas including: catering, venue selection and logistics for internal events, off-sites, morale events, large scale meetings and celebration events for teams.
Being the point of contact for the AI teams in London for their on-site support
Liaising with partner teams such as IT and Facilities on support areas such as hardware tracking, space planning, office updates and changes and facilities requests.
Daily management of access requests to the engineering floors in partnership with the Security team
End to End support for the Procure to Pay Process for supplier payment including PO creation and Budget Tracking.
Manage end-to-end procurement as well as distribution process for swag items
Cross collaborating, planning, and support including site governance meetings, LT meetings, Focused Initiative groups and other group meetings as needed.
Maintaining Distribution lists, security groups and organizational charts for the teams.
Assist with other projects as requested by your line manager or Leadership.

Salary: £125 – £128/day

Job Type: Part Time

Location: London

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