Office Manager (p/t, 15 hrs/wk), Shared Oxford Colleges IT – Part Time – Oxford


We are looking for a skilled and experienced Office Manager to provide high-quality administrative support to a developing enterprise focussed on providing IT support to seven prestigious Oxford colleges.

Role Summary:

SOCIT (Shared Oxford Colleges IT) delivers essential IT services to seven Oxford colleges. As an Office Manager, you’ll play a vital role in supporting the Head of SOCIT and ensuring the smooth running of the team by providing high-quality administrative services. This is a new post that will involve introducing the necessary systems and processes to facilitate the effective functioning of the team.

Key Responsibilities:

* Assist in managing SOCIT’s budget, including tracking expenses, preparing financial reports, and ensuring adherence to financial policies and procedures.

* Collaborate with the Head of SOCIT to forecast and allocate resources effectively.

* Provide high-quality secretarial support to the Head of SOCIT, including effective diary and document management, invoicing, tracking workflows, arranging meetings, and drafting documents and internal team communications as required.

* Organise and manage the day-to-day administration of the SOCIT team.

* Establish and maintain robust and efficient office systems, including filing, information retrieval, and effective IT use.

* Assist with the preparation of papers and agendas for meetings as directed and provide note-taking in high-level meetings as required.

* Liaise with other SOCIT colleges and offices as necessary to facilitate support to the Head of SOCIT.

* Keep accurate records for the team, such as annual leave and sickness absence, liaising with the HR Officer as appropriate.

* Provide a point of contact for colleagues who have questions for the Head of SOCIT or other team members.

* Take on any ad hoc duties that may arise in the course of the role.

Essential Requirements:

* Educated to A-Level standard or equivalent.

* Well-developed administrative skills, including excellent time management, accuracy, and attention to detail.

* Experience in budget management, including financial tracking and reporting.

* Excellent IT skills, including proficient use of Microsoft Outlook, Word, and Excel.

* Enthusiasm for and ability to learn new IT systems quickly.

* Excellent interpersonal skills and experience of developing successful working relationships with a wide variety of people, demonstrating a high level of tact, tolerance, and understanding.

* Enthusiasm for supporting members of the SOCIT team.

* Experience of working calmly under pressure in a busy environment, balancing competing deadlines and priorities.

* Excellent communication skills (both oral and written).

* Good standard of numeracy.

* Experience of using initiative and creativity to proactively solve problems and make improvements.

* Positive approach to working cooperatively and flexibly as part of a team.

Benefits include membership of the University staff pension scheme, a travel pass and Cyclescheme loan scheme, and free meals are provided at lunchtime when the college kitchens are open. The college also offers an Employee Assistance Programme to assist the health and wellbeing of its employees.

Salary: £15120/annum

Job Type: Permanent, Part Time

Location: OX1, Oxford, Oxfordshire

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