Office Administrator – Part Time – Portswood


Office Administrator

Salary: £13.50 an hour / Salary £11,628

Hours: Part Time, 16.5 hours a week

Location: 1 spring Crescent, Portswood, Southampton, SO17 2FZ


* Heavily discounted childcare

* Employee assistance programme including counselling

* Financial and wellbeing support

* Additional day off for your birthday

* On going CPD programme

* Christmas period off

* Closed for bank holidays

* Company pension

* Wellbeing champion based at each nursery

About the nursery

Paint Pots has been established since 2000 and now has 6 nurseries and 7 pre-schools in Southampton and Hampshire, well known for having an inclusive, loving and homely environment which is safe, secure and stimulating. We are part of a charity and run as ‘not for profit’, our work is driven by a set of core values about bringing joy care and friendship in an environment which is full of love, laughter and learning. This means that we treat every person who works for us in a caring manner, and we have a genuine desire for our team members to have an overall positive experience with us. We are committed to the professional development of our staff and proud that the majority of promotions are given to existing employees. We are looking for caring and passionate people to join our team.

Roles and Responsibilities for an Office Administrator:

* To complete identified key tasks within the administration team in co-operation with the Admin Team Leader and Finance Manager

* To contribute to the effective and the efficient running of the general office

* To undertake word processing, e-mailing, communication and photocopying tasks.

* Undertake clerical tasks with regard to personnel matters, i.e. timesheets, sickness absence, staff contacts, etc.

* Filtering emails, taking and distributing messages, giving information to enquirers and accurately recording information received.

* Under the direction of the Finance Manager and admin colleagues, undertake administrative duties relating to financial procedures for all company matters including, but not exclusive, accounts payable, accounts receivable

* Meet deadlines by prioritising workload whilst working in a methodical manner.

* Manage all Office IT systems relating to identified tasks, also providing guidance to other users as necessary.

* Maintain an up to date working knowledge of the systems of IT within the administrative practice.

Desired criteria for an Office Administrator:

* Computer literate with good working knowledge of Microsoft Word and Excel

* Good general level of education including minimum Grade C in Maths and English GCSE, or equivalent

* Minimum two years experience in a busy office environment

* High personal standards and a professional manner

* Self-motivated, able to prioritise tasks and work without supervision

* An effective team member, able to communicate well orally and in writing

Salary: £13.50/hour

Job Type: Permanent, Part Time

Location: SO17, Portswood, Southampton

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